Show Stop Protocols

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Stage Emergency & Show-Stop Protocol Generator

Stage Emergency & Show-Stop Protocol Generator

A free resource from sitnsmusic.com. Fill out the form below to generate a custom protocol sheet.

Click "Print / Save as PDF" to save the document for upload to Master Tour.

1. Key Personnel
2. Communication Protocols
3. Select Emergency Scenarios

STAGE EMERGENCY & SHOW-STOP PROTOCOL

[Band Name]

CHAIN OF COMMAND

1. Tour Manager: [Tour Manager Name]

2. Production Manager: [Production Manager Name]

3. Stage Manager: [Stage Manager Name]

Tour Security: [Tour Security Lead]

FOH Engineer: [FOH Engineer]

COMMUNICATION

Primary Radio: [1: Production]

Security Radio: [2: Security]

SHOW STOP Signal: [SM makes 'cut-throat' gesture]

ALL CLEAR Signal: [SM gives 'thumbs-up']

IN ANY EMERGENCY: BAND LOOKS TO STAGE MANAGER FOR CUES.

MEDICAL EMERGENCY (CROWD)

  1. Spotter (any crew): Radio [1: Production] with location of incident.
  2. TM/PM: Informs Venue Security & Medical.
  3. FOH Engineer: Brings up house lights in affected area if directed.
  4. SM: Assesses if show needs to be paused. If so, gives [SHOW STOP Signal].
  5. Band: If show stops, be ready for SM cue to resume.

MEDICAL EMERGENCY (BAND / CREW)

  1. Immediate Action: Closest person gives [SHOW STOP Signal] to SM.
  2. SM: Confirms & relays signal to band. Radios for medical.
  3. Band: Stop playing, await instructions from SM. Exit stage if directed.
  4. TM/PM: Coordinates with medical team.
  5. FOH Engineer: Play house music. Await "All Clear".

POWER FAILURE (STAGE or VENUE)

  1. Band: Stop playing. Stay in position if safe. Await instructions.
  2. SM: Assess situation. Use flashlight/runners for communication.
  3. FOH/LD: Switch to backup power if available. Communicate status to PM/TM.
  4. TM/PM: Liaise with venue. Decide whether to continue or cancel show.
  5. FOH Engineer: If show is stopped, make announcement if PA is on emergency power.

SECURITY BREACH (UNAUTHORIZED PERSON ON STAGE)

  1. Immediate Action: [SHOW STOP Signal] given by SM or security.
  2. Tour Security: Intercept and remove individual. Radio on [2: Security].
  3. Band: Stop playing. Create distance. Follow SM directions to exit if necessary.
  4. TM: Liaise with Venue Security. Decide on pressing charges.
  5. SM: Await "All Clear" from security before resuming.

SECURITY BREACH (FIGHT IN CROWD)

  1. Spotter: Radio [2: Security] with location.
  2. Tour/Venue Security: Respond to incident.
  3. TM/PM: Assess if show needs to stop. Advise SM.
  4. FOH Engineer: Bring up house lights in area if directed.
  5. Band: Continue playing unless given [SHOW STOP Signal].

FIRE / PYROTECHNIC MALFUNCTION

  1. Immediate Action: [SHOW STOP Signal].
  2. Crew: Use fire extinguishers if trained and safe to do so.
  3. SM: Direct band to exit stage immediately.
  4. TM/PM: Call 911. Liaise with Venue Manager to initiate venue fire plan.
  5. FOH Engineer: Bring up ALL house lights. Make evacuation announcement if directed.

SEVERE WEATHER (OUTDOOR SHOW)

  1. TM/PM: Monitor weather radar. Make the call to pause or evacuate based on local regulations and safety.
  2. If Pausing: SM gives [SHOW STOP Signal]. Band exits stage.
  3. If Evacuating: FOH Engineer makes pre-scripted announcement.
  4. LD: Bring up house lights.
  5. All Crew: Secure stage equipment as per weather plan.

CRITICAL EQUIPMENT FAILURE (Show Stopping)

  1. Department Head (e.g., Audio, Video): Informs SM of issue and estimated fix time.
  2. SM: Gives [SHOW STOP Signal] to band and communicates issue.
  3. Band: Stall for time if possible (e.g., talk to crowd) or exit stage if directed.
  4. TM/PM: Informed of downtime.
  5. FOH Engineer: Play house music if show is fully stopped.

VENUE EVACUATION (FOR ANY REASON)

  1. Decision: Made by TM/PM in conjunction with Venue Management.
  2. SM: Gives [SHOW STOP Signal]. Directs band/crew to secure exit.
  3. FOH Engineer: Bring up ALL house lights. Make pre-scripted evacuation announcement.
  4. Band & Crew: Proceed to designated safe muster point.
  5. TM/PM: Account for all personnel at muster point.

ACTIVE THREAT (RUN. HIDE. FIGHT.)

  1. Immediate Action: Anyone identifying threat yells "GUN!" or "SHOTS FIRED!". Do NOT use code words.
  2. All Personnel: Evacuate immediately if a safe path exists. Do not wait for direction. Get as far away as possible.
  3. If Evacuation is not possible: Hide in a secure location. Lock/barricade doors. Silence phones.
  4. Last Resort: Fight back. Act with physical aggression. Improvise weapons.
  5. Communication: Only communicate with 911 when it is safe to do so.

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